AI Use & Disclosure Policy

Effective Date: July 14, 2026

1. Introduction

This AI Use & Disclosure Policy (“AI Policy”) describes how IronGrid Media, Inc. d/b/a Axis Radius Marketing (“Axis Radius Marketing,” “Company,” “we,” “us,” or “our”) utilizes artificial intelligence (“AI”), machine learning systems, automation technologies, AI agents, large language models (“LLMs”), and related technologies in connection with our internal operations, client services, business processes, and technology solutions.

As a company that provides marketing, branding, web development, marketing automation, and artificial intelligence consulting and implementation services, we believe transparency regarding the use of AI technologies is important.

This policy is intended to help clients, website visitors, partners, and stakeholders understand how AI technologies may be used within our organization and as part of the services we provide.

2. Company Information

IronGrid Media, Inc. d/b/a Axis Radius Marketing
4628 Commercial Drive NW
Huntsville, AL 35816

Phone: (256) 886-1444

Email: legal@irongridmedia.com

Website: https://axisradiusmarketing.com

3. Our Philosophy on Artificial Intelligence

Axis Radius Marketing views artificial intelligence as a tool that can enhance efficiency, improve decision-making, accelerate workflows, and unlock new opportunities for businesses.

We do not view AI as a replacement for human judgment, expertise, creativity, accountability, or strategic thinking.

Instead, we believe AI technologies should be implemented responsibly and used to support qualified professionals in delivering better outcomes.

Our approach emphasizes:

• Human oversight
• Transparency
• Ethical implementation
• Responsible data handling
• Practical business value
• Compliance with applicable laws and regulations

4. How We Use Artificial Intelligence

AI technologies may be used throughout various areas of our business operations and service delivery.

Examples may include:

Marketing Strategy

• Audience research
• Competitive analysis
• Content planning
• Campaign development
• Market intelligence
• Opportunity identification

Content Development

• Content ideation
• Content drafting
• Content refinement
• Search engine optimization recommendations
• Social media planning
• Editorial assistance

Creative Processes

• Creative brainstorming
• Concept development
• Design ideation
• Asset organization
• Production assistance

Website Development

• Code generation assistance
• Development support
• Testing assistance
• Documentation generation
• Workflow optimization

Business Operations

• Administrative support
• Scheduling assistance
• Reporting
• Data analysis
• Internal documentation
• Knowledge management

Customer Support

• Inquiry routing
• Automated responses
• Information retrieval
• Support workflows
• Communication assistance

5. AI Consulting and Implementation Services

Axis Radius Marketing may provide AI-related services to clients, including:

• AI strategy development
• AI readiness assessments
• Workflow automation
• AI agent implementation
• Process optimization
• Large language model integrations
• Marketing automation systems
• AI-powered business solutions
• Operational efficiency initiatives
• AI consulting and advisory services

Clients remain responsible for evaluating whether AI solutions are appropriate for their specific business, industry, regulatory environment, and risk profile.

6. AI Agents and Autonomous Systems

As part of our service offerings, we may design, deploy, configure, integrate, or manage AI agents and automated systems capable of performing tasks with varying levels of autonomy.

Examples may include:

• Customer support agents
• Lead qualification agents
• Scheduling agents
• Knowledge-base assistants
• Internal productivity assistants
• Workflow automation agents
• Marketing automation systems
• Data processing agents

While such systems may operate with varying degrees of automation, they remain subject to limitations and should not be considered infallible.

Human oversight may still be necessary depending on the use case and business requirements.

7. Human Oversight

Axis Radius Marketing believes human review remains an essential component of responsible AI use.

Accordingly:

• AI-generated outputs may be reviewed by personnel.
• AI-generated outputs may be edited, modified, supplemented, corrected, approved, or rejected.
• Human judgment may override AI-generated recommendations.
• Strategic decisions remain subject to human evaluation.

The degree of review may vary depending on the nature of the task, workflow, deliverable, or service being performed.

8. Accuracy and Limitations

Artificial intelligence systems have limitations.

AI-generated outputs may occasionally be:

• Inaccurate
• Incomplete
• Outdated
• Misleading
• Biased
• Inconsistent
• Contextually incorrect

No AI-generated output should be assumed to be accurate, complete, or appropriate without review.

Users, clients, and stakeholders should exercise independent judgment when relying on AI-assisted outputs.

9. Client Review and Approval Responsibilities

Clients remain responsible for reviewing and approving deliverables before implementation, publication, distribution, deployment, or use.

This includes, but is not limited to:

• Marketing materials
• Advertising campaigns
• Website content
• Social media content
• Branding materials
• Business communications
• AI-generated recommendations
• AI-generated outputs
• AI-generated code
• Automation workflows

Final responsibility for approval and implementation decisions remains with the client.

10. Data Processing and Confidential Information

AI technologies may process information provided by clients, website visitors, business partners, vendors, and users.

Depending on the nature of the services provided, information may be processed through:

• AI platforms
• Machine learning systems
• Automation tools
• Large language models
• Software integrations
• Cloud-based infrastructure

We take reasonable measures to work with reputable providers and implement safeguards intended to protect information.

However, no technology platform can guarantee absolute security.

Users should avoid providing information through public website forms that is highly sensitive, proprietary, regulated, classified, or otherwise inappropriate for electronic transmission.

11. Prohibited Uses

Axis Radius Marketing seeks to use AI technologies responsibly.

We do not intentionally develop or deploy AI systems for unlawful purposes.

We reserve the right to refuse projects involving:

• Illegal activities
• Fraud
• Deceptive practices
• Intellectual property infringement
• Harassment
• Discrimination
• Malicious software
• Unauthorized surveillance
• Activities that violate applicable law

12. Intellectual Property Considerations

AI-generated outputs may involve unique legal and intellectual property considerations.

Unless otherwise specified in a written agreement:

• Ownership rights are governed by applicable service agreements.
• Third-party platform terms may apply to certain outputs.
• AI-generated content may not qualify for intellectual property protection in all jurisdictions.
• Similar outputs may be generated for unrelated users by third-party AI providers.

Clients should consult qualified legal counsel regarding intellectual property matters where appropriate.

13. No Guarantee of Results

AI technologies do not guarantee:

• Revenue increases
• Lead generation
• Sales growth
• Search rankings
• Marketing performance
• Operational improvements
• Business outcomes
• Cost reductions

Any examples, projections, case studies, demonstrations, or discussions regarding AI technologies are provided for informational purposes only.

Actual results will vary based on numerous factors outside our control.

14. Regulatory Compliance

Clients are responsible for determining whether AI-related implementations comply with:

• Industry regulations
• Licensing requirements
• Privacy laws
• Data protection laws
• Employment laws
• Consumer protection laws
• Advertising regulations
• Sector-specific compliance obligations

Axis Radius Marketing does not provide legal advice.

Clients should consult qualified legal counsel when necessary.

15. Ethical AI Commitment

Axis Radius Marketing is committed to responsible and ethical AI implementation.

Our guiding principles include:

Transparency

We strive to disclose AI use when appropriate.

Accountability

Human oversight remains an important component of decision-making.

Privacy

We seek to protect information entrusted to us.

Fairness

We strive to minimize harmful bias where practical and appropriate.

Security

We seek to implement reasonable safeguards designed to protect information and systems.

Continuous Improvement

We continually evaluate emerging technologies, best practices, and evolving standards.

16. Third-Party AI Providers

We may utilize third-party AI providers, software vendors, cloud services, and technology partners.

These providers maintain their own terms, policies, privacy practices, and security standards.

Axis Radius Marketing is not responsible for the independent actions, policies, or operations of third-party technology providers.

17. Changes to This Policy

We reserve the right to modify this AI Use & Disclosure Policy at any time.

Updates will be posted on this page with a revised Effective Date.

Continued use of our website or services after changes become effective constitutes acceptance of the revised policy.

18. Governing Law

This AI Use & Disclosure Policy shall be governed by and interpreted under the laws of the State of Alabama without regard to conflict-of-law principles.

19. Venue

Any dispute arising from or relating to this policy shall be brought exclusively in a court of competent jurisdiction located in Madison County, Alabama, unless otherwise required by law.

20. Contact Information

Questions regarding this AI Use & Disclosure Policy may be directed to:

IronGrid Media, Inc. d/b/a Axis Radius Marketing
4628 Commercial Drive NW
Huntsville, AL 35816

Phone: (256) 886-1444

Email: legal@irongridmedia.com

Website: https://axisradiusmarketing.com

Related Policies

For additional information, please review the following policies:

• Privacy Policy: https://axisradiusmarketing.com/privacy-policy/
• Terms of Use: https://axisradiusmarketing.com/terms-of-use/
• Cookie Policy: https://axisradiusmarketing.com/cookie-policy/
• SMS Terms & Conditions: https://axisradiusmarketing.com/sms-terms/
• Website Disclaimer: https://axisradiusmarketing.com/website-disclaimer/